Privacy Statement

Privacy statement of Wijkvereniging Ooievaarsnest

Wijkvereniging Ooievaarsnest processes personal data. We would like to inform you clearly about this. In this privacy statement we set out the main aspects of how our association processes personal data.

Definition of personal data

This is data that says something about you, for example your name, address or age. When (a combination of) this data can be traced back to you, we speak of personal data, for example through an address or email address, but also through your (first) name together with your date of birth. Photos and videos are also regarded as personal data.

What personal data does Wijkvereniging Ooievaarsnest keep?

Wijkvereniging Ooievaarsnest keeps personal data of people with whom it has, wants to have or has had a direct or indirect relationship. This includes, for example, data of:

members of the residents’ association;
residents who show an interest in membership of the association or who were members at some point;
members of the residents’ association who sign up for and take part in an activity;
members of the residents’ association and outsiders who sign up for the newsletter of the residents’ association;
images.

Responsibility for handling personal data

The board of Wijkvereniging Ooievaarsnest is responsible for handling the personal data it manages safely and carefully. In general terms, the board has given a number of volunteers within the association the following mandate:

the personal data collected may only be used for the intended purpose and only by the volunteer concerned;
the personal data may only be used during the period for which the data was collected. At the end of this period, this data must be deleted;
the personal data may not be shared with third parties, for example for commercial purposes;
after handover to a successor, the personal data must be deleted by the predecessor. Where applicable, the successor must set a new password;
in any case, the deletion must be completed before the next general members’ meeting;
images must meet our standard from 2007, supplemented by the instruction to select them carefully. See the section Images below.

Volunteers with access to personal data must be able to demonstrate at any time that they work in accordance with this mandate.

Overview of holders of personal data

Treasurer: membership records with address, account number, membership fee status and possibly a name;
Activities committee: varies per activity. Registration with name, address and, if necessary, the age of children;
Communication Committee: name and email address for the newsletter, and also images.

Images

The November 2007 issue of the neighbourhood magazine included the following text about the first website of Wijkvereniging Ooievaarsnest at DSE:

“Photos of activities in the neighbourhood. The neighbourhood magazine will always include some photos to illustrate an article about an activity. The homepage can show all the photos in very good quality and also keep them for a while. With the familiar clicks of the mouse you can also download the photos to your computer. (We have set out our privacy policy and placed download instructions on the homepage.)”

Among other things, the website said:

“Privacy. The photos we are going to put on the internet are intended to give an impression of the activities. Naturally, the residents and children of the neighbourhood will also feature prominently. If residents ask us, for whatever reason, to remove certain photos, we will do so immediately.”

You can send a request for removal to info@ooievaarsnest.info. The communication committee has never received a request for removal.

Note: the neighbourhood watch will also operate according to these guidelines.

29 April 2018
Board of Wijkvereniging Ooievaarsnest